Executive Assistant to CEO and Senior Leadership

About the role

Medallion Bank is seeking a proactive Executive Assistant to provide high‑level administrative support to the CEO and senior leadership team. This role is pivotal in ensuring smooth communication, efficient operations, and effective coordination across internal and external stakeholders.

Key responsibilities

• Manage and optimize senior leadership calendars, protecting focus time and ensuring clear meeting purposes.
• Coordinate cross‑functional deliverables, track deadlines, and escalate issues as needed.
• Prepare materials for leadership, committee, and strategic planning meetings.
• Handle expense reports, reimbursements, and travel arrangements with cost‑effectiveness.
• Tri­age executive email inboxes, prioritize high‑urgency items, and manage outgoing communications timelines.
• Draft correspondence, reports, and communications on behalf of executives.
• Organize board meeting logistics, including scheduling, agenda preparation, and distribution of materials.
• Maintain office administration tasks such as records filing, vendor management, and supply oversight.

Required profile

• Exceptional organizational and time‑management abilities.
• High level of discretion and professionalism.
• Strong written and verbal communication skills.
• Ability to handle multiple priorities in a fast‑paced environment.
• Experience supporting senior executives or board members.

Required skills

What we offer

• Opportunity to work with a dynamic, impact‑driven financial institution.
• Collaborative culture that values employees as its greatest asset.
• Competitive benefits and professional growth opportunities.