Executive Assistant – Senior Support for Executive

About the role

We are seeking an experienced Executive Assistant to provide high‑level administrative support to a busy executive in Louisiana. The role blends business and personal responsibilities, requiring strong judgment, organization, and discretion in a fast‑moving environment.

Key responsibilities

• Manage a dynamic executive calendar, schedule appointments, and resolve conflicts.
• Coordinate meetings from start to finish, handling logistics and preparing materials.
• Draft, review, and manage correspondence while safeguarding confidential information.
• Prioritize incoming messages and ensure timely follow‑up.
• Organize domestic and international travel, including itineraries, lodging, and real‑time adjustments.
• Serve as the point of contact for technology needs, troubleshooting and liaising with vendors.
• Maintain renewals, registrations, memberships, and other time‑sensitive records.
• Support financial tasks such as expense tracking, invoice processing, bill payments, and basic reconciliation.
• Track deliveries, resolve shipping issues, and manage ad‑hoc research or personal projects.

Required profile

• Minimum 5 years of senior‑level executive support experience, preferably to C‑suite leaders.
• Bachelor’s degree preferred; equivalent experience may be considered.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational skills and ability to juggle multiple priorities accurately.

Required skills

• Microsoft Office suite
• Apple‑based productivity tools
• QuickBooks
• Calendar management platforms
• Standard office productivity software