Executive Assistant (Remote, Full‑time/Part‑time)

About the role

We are looking for an experienced Executive Assistant to provide high‑level remote support to a U.S.-based business owner or executive team. The role requires strong organization, proactive communication, and the ability to manage complex schedules, projects, and administrative tasks.

Key responsibilities

• Manage calendars, appointments, meetings, and scheduling across multiple priorities.
• Coordinate travel arrangements, including flights, hotels, transportation, and detailed itineraries.
• Handle inboxes, draft correspondence, organize follow‑ups, and flag urgent matters.
• Prepare meeting agendas, notes, presentations, reports, and business documents.
• Track action items, deadlines, and executive priorities.
• Coordinate with clients, vendors, team members, and external partners.
• Support project management and ensure tasks progress on schedule.
• Maintain organized digital files, records, and shared folders.
• Conduct online research and provide concise summaries for executive review.
• Handle confidential business and personal information with discretion.
• Assist with expense tracking, invoices, receipts, and administrative reporting.
• Support CRM updates, contact management, and business development follow‑up.
• Utilize AI tools to enhance research, drafting, organization, and productivity.
• Work within Microsoft 365, Google Workspace, Zoom, Slack, and other cloud‑based business systems.

Required profile

• Minimum 5 years of professional experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar senior support role.
• At least 2 years supporting U.S.-based executives or business owners.
• Excellent written and verbal English communication skills.
• Strong business writing and professional correspondence abilities.
• Proven employment stability with at least two years in each prior role.
• Reliable high‑speed internet, professional equipment, and a quiet home office.
• Consistent availability during U.S. business hours and commitment to a long‑term remote position.

Required skills

• Advanced proficiency with Microsoft Office 365 (Microsoft 365).
• Advanced proficiency with Google Workspace.
• Experience using Zoom and Slack.
• Familiarity with CRM and project‑management platforms.
• Hands‑on experience with AI tools such as ChatGPT, Claude, and Gemini.