Executive Assistant – Office of the CEO

About the role

The Executive Assistant (Coordinator) supports the Office of the CEO by providing high‑quality administrative and operational assistance to senior leaders. Reporting to the Chief of Staff, this role works closely with the CEO’s executive team to ensure smooth execution of daily workflows in a fast‑paced environment.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for multiple senior executives.
• Book and adjust travel itineraries, maintaining up‑to‑date travel plans.
• Prepare, submit, and reconcile expense reports accurately and on time.
• Organise leadership meetings, multi‑day events, and company‑sponsored gatherings, handling setup, materials distribution, and follow‑up communications.
• Execute recurring administrative workflows such as document preparation, printing, binding, filing, and tracking.
• Partner with other executive assistants and senior leaders to coordinate cross‑functional meetings and ensure timely information flow.
• Provide coverage and operational support for the Office of the CEO as priorities evolve.

Required profile

• Highly organized with the ability to manage high‑volume, shifting priorities.
• Strong communication skills and a proactive, solutions‑oriented mindset.
• Comfortable working in a collaborative, team‑based executive support model.
• Attention to detail and ability to maintain confidentiality.

Required skills