Executive Assistant – Office Managing Partner Support

About the role

We are seeking an Executive Assistant to support the Office Managing Partner and a team of attorneys at our Charlotte office. The role provides high‑level administrative support in a fast‑paced legal environment, ensuring smooth daily operations and effective communication.

Key responsibilities

• Maintain complex calendars and deadline reminder systems for the Managing Partner and attorneys.
• Coordinate internal and external meetings, including scheduling and logistics.
• Manage travel arrangements and process expense reimbursements using Emburse.
• Enter attorney time entries into the InTapp system and collaborate with the Billing Department.
• Prepare, proofread, and file correspondence, memoranda, legal documents, and forms using Microsoft Word.
• Screen telephone calls, record messages accurately, and handle confidential information.
• Maintain departmental files and operate standard office equipment such as copiers and scanners.
• Assist other departments as needed and perform additional duties assigned.

Required profile

• At least 3 years of administrative experience, preferably in a professional services setting.
• Strong organizational abilities and attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to work overtime when required.
• Bachelor’s degree preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Emburse expense management system
• InTapp time‑entry system

What we offer

• Equal‑opportunity employment in a prestigious international law firm.