Executive Assistant & Office Manager

About the role

We are building a Large Physics foundation Model to enable causal AI that can predict and influence physical systems. To keep the founders focused on this mission, we need an Executive Assistant & Office Manager who will run the office smoothly and anticipate the team’s needs.

Key responsibilities

• Manage founders’ calendars, travel arrangements, and meeting logistics, protecting their time for high‑impact work.
• Oversee all office operations including space planning, supplies, meals, and vendor relationships.
• Coordinate onboarding, team events, off‑sites, and culture‑building activities for a fast‑growing team.
• Design and implement operational processes that support scalable growth.
• Identify potential friction points and resolve them proactively before they affect the team.

Required profile

• Proven experience as an executive assistant, office manager, or similar operations role in a high‑growth environment.
• Exceptional organization, attention to detail, and ability to juggle multiple priorities.
• Strong judgment and discretion handling sensitive information.
• Proactive, resource‑ful, and “get‑it‑done” attitude.
• Excellent communication and interpersonal skills.

Required skills