Executive Assistant & Office Manager

About the role

Axion is looking for an Executive Assistant & Office Manager to support the CEO and keep the Williamsburg headquarters running smoothly. The role combines high‑level executive support with day‑to‑day office management, ensuring that both the leadership team and employees have the resources they need to focus on the company’s mission.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, arrange travel and prepare briefing materials.
• Filter and prioritize emails, calls and requests, responding directly or delegating as appropriate.
• Set up meeting rooms, greet visitors, handle mail and package deliveries.
• Coordinate onboarding equipment, tool setup and office supply ordering.
• Organise board meetings, customer events and internal team gatherings.
• Arrange travel and accommodation for employees and interview candidates.
• Support special events, company‑wide meetings, happy hours and other employee activities.

Required profile

• Proactive, “can‑do” attitude with strong organizational abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Professional demeanor when interacting with internal and external stakeholders.

Required skills