Executive Assistant / Office Manager

About the role

We are seeking an Executive Assistant / Office Manager to support the President of North America and oversee daily office operations at our Creative Marketing head office. The role combines high‑level executive support with office administration in a fast‑paced, evolving environment.

Key responsibilities

• Manage the President’s calendar across multiple time zones, schedule meetings and ensure timely execution.
• Screen and handle emails, calls, and other communications on behalf of the President.
• Prepare background information, agendas, presentations and minutes for internal and external meetings.
• Book domestic and international travel, accommodations and process related expenses.
• Track meeting deliverables, follow up on action items and drive completion of key initiatives.
• Organise team events, meetings and occasional company gatherings.
• Oversee office administration, including equipment, stationery, facilities and vendor relationships.
• Liaise with building management and service providers to maintain a productive work environment.

Required profile

• Proven ability to handle complex tasks quickly and prioritize under pressure.
• High level of organization, flexibility and strong business acumen.
• Resourceful problem‑solver who can work autonomously and take initiative.
• Excellent attention to detail and ability to respond with appropriate urgency.

Required skills