Executive Assistant & Office Manager (20‑week Contract)

About the role

We are looking for an experienced Executive Assistant / Office Manager to provide high‑level support to senior leadership while ensuring smooth day‑to‑day office operations. This 20‑week contract position is on‑site and will start in August 2026, offering the chance to manage executive calendars, coordinate large meetings and oversee office logistics in a fast‑paced environment.

Key responsibilities

• Manage complex, frequently changing executive calendars and coordinate meetings across multiple stakeholders.
• Serve as primary point of contact for executive communications, handling calls, emails and visitors with discretion.
• Arrange domestic travel, process expense reports and maintain records using Oracle.
• Plan and execute on‑site meetings and events for up to 85 attendees, including catering, room setup, AV support and vendor management.
• Troubleshoot real‑time event, technology and logistical issues to ensure successful execution.
• Maintain relationships with building management, vendors and service providers.
• Oversee office operations: ordering supplies, monitoring inventory and coordinating facility needs.
• Maintain a professional reception area and create a welcoming experience for employees, clients and visitors.

Required profile

• Previous experience supporting senior executives as an Executive or Administrative Assistant.
• Proven ability to coordinate large‑scale meetings or corporate events.
• Strong organizational skills with exceptional attention to detail.
• Professional demeanor with ability to maintain confidentiality.
• Comfortable working on‑site and actively participating in meetings and events.

Required skills

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Oracle Expense and Travel Management
• Google Meet
• Microsoft Teams
• Zoom