Executive Assistant (Legal & Operations)

About the role

Job Duck is seeking a Legal Executive Assistant to provide office administration, operational support and light legal assistance for its US‑based clients. The role is fully remote, full‑time, and focuses on ensuring daily workflows run smoothly, deadlines are met and administrative processes are handled with precision.

Key responsibilities

• Respond promptly to emails and internal communications and attend scheduled meetings.
• Own recurring processes such as payroll reminders, approvals and billing‑related administrative tasks.
• Monitor voicemails, assign issues, and support billing documentation.
• Provide basic legal assistance using case‑management software.
• Support event planning, coordinate calendars, reminders and task‑tracking systems.
• Maintain daily office workflows and ensure deadlines for payroll and internal processes are met.

Required profile

• 2–3 years experience as an Executive Assistant.
• Legal background or exposure is highly appreciated.
• Strong attention to detail, proactive and self‑motivated work style.
• Reliable remote work setup with stable internet and a quiet environment.

Required skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Case‑management or legal software – Smokeball.
• Video‑conference platform – Zoom.
• Document tools – Adobe.

What we offer

• Monthly compensation of $1,060 – $1,150 USD.
• Paid time off and referral bonuses.
• 100 % remote work with a supportive, culturally diverse team.