Executive Assistant

About the role

We are looking for a proactive, detail‑oriented Executive Assistant to support Courser’s senior leadership team. The role involves managing schedules, coordinating travel, preparing documents, and acting as a key liaison for internal and external stakeholders in a fast‑paced IT services environment.

Key responsibilities

• Organize and maintain executive calendars, schedule meetings, and arrange domestic and international travel.
• Serve as the primary point of contact, screening calls, emails, and requests, and responding on behalf of the executive when appropriate.
• Coordinate meeting logistics, prepare agendas, compile materials, and record minutes.
• Draft, edit, and format documents, reports, presentations, and correspondence with high accuracy.
• Assist with special projects and research tasks, providing status updates to the executive.
• Maintain physical and digital filing systems, ensuring records are organized and up‑to‑date.
• Process expense reports and track reimbursements in line with company policies.
• Handle confidential information with discretion and propose process improvements.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Minimum 3 years of experience supporting senior executives in an administrative capacity.
• Excellent written and verbal communication skills with strong attention to detail.
• Highly organized, able to multitask and prioritize in a fast‑moving environment.
• Demonstrated discretion and professionalism when handling sensitive information.

Required skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Calendar management software.