Executive Assistant

About the role

Handshake is looking for a highly organized Executive Assistant to support four VP‑level leaders in its fast‑growing AI data business. The role is based in downtown San Francisco and requires a full‑time, on‑site presence, allowing executives to focus on strategic initiatives while you handle day‑to‑day operational details.

Key responsibilities

• Manage complex calendars for four senior executives, coordinating internal and external meetings and preparing relevant materials.
• Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
• Process and reconcile expense reports for executive leaders.
• Anticipate needs, solve problems proactively, and identify opportunities to improve efficiency.
• Support cross‑functional projects, tracking deliverables, deadlines, and follow‑up actions.
• Plan team events and off‑sites, maintaining a pulse on culture and morale.
• Serve as the primary point of contact for matters related to the supported leaders and their departments.
• Coordinate interview schedules with the recruiting team to ensure a seamless candidate experience.

Required profile

• Demonstrated ability to thrive in a fast‑paced, high‑growth environment.
• Exceptional judgment, discretion, and attention to detail.
• Strong organizational skills with the capacity to manage multiple competing priorities.
• Proactive mindset with a focus on operational excellence.

Required skills