Executive Assistant

About the role

Roth&Co, a fast‑growing mid‑sized CPA firm, is looking for a highly organized Executive Assistant to support the Head of Tax Practice. This full‑time position blends executive‑level administrative support, departmental coordination, and accounts‑receivable management in a dynamic professional environment.

Key responsibilities

• Act as a trusted administrative partner to the Tax Department Lead, anticipating needs and managing workflow.
• Coordinate complex calendars, meetings, travel, and both professional and personal scheduling.
• Manage client communications, calls, and virtual meetings (Zoom/Teams), including setup and scheduling.
• Review incoming emails, prioritize action items, and ensure timely follow‑up.
• Support department operations by tracking metrics, workload, and key deadlines.
• Organize meeting logistics, agendas, materials, and follow‑up tracking.
• Handle accounts‑receivable for partner clients, review aging reports, and follow up on outstanding invoices.
• Facilitate collections, maintain accurate financial documentation, and assist with proposals, engagement letters, and client onboarding.

Required profile

• Minimum 2 years of administrative experience in a fast‑paced professional setting.
• Strong organizational abilities with capacity to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional judgment, discretion, and confidentiality.
• Ability to work independently while supporting senior leadership.

Required skills

• Proficiency with Microsoft Office Suite.

What we offer

• Competitive salary ranging from $65,000 to $90,000 annually (DOE).
• Flexible 36–40 hour work week.
• Direct exposure to senior leadership and high‑impact visibility across the firm.
• Opportunity to work at the intersection of executive support, tax operations, and client finance functions.