Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to attorneys and firm leadership. The role involves managing complex schedules, coordinating travel, and ensuring seamless communication with clients, vendors, and partners.

Key responsibilities

• Manage complex calendars, schedule meetings, and arrange travel for attorneys and senior staff.
• Prepare, edit, proofread, and format legal and business correspondence, reports, and presentations.
• Coordinate internal and external meetings, including agenda preparation and distribution of meeting materials.
• Maintain confidential files, records, and sensitive information with discretion.
• Serve as primary point of contact for clients, vendors, and business partners.
• Assist with expense reports, invoice processing, and other administrative functions.
• Organize office events, client meetings, and special projects as assigned.
• Monitor deadlines and ensure timely completion of administrative and operational tasks.
• Support firm initiatives by managing projects, tracking action items, and improving processes.

Required profile

• 3+ years of executive or senior administrative experience, preferably in a law firm or professional services environment.
• Excellent organizational, time‑management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience.

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.
• Experience with virtual meeting platforms.