Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support senior leadership within a respected international professional organization. The role is based in New York City and operates on a hybrid schedule, offering the chance to work on high‑visibility projects and interact with global stakeholders.

Key responsibilities

• Provide executive‑level administrative support to senior leaders, managing complex calendars and travel itineraries (domestic and international).
• Coordinate virtual and in‑person meetings, conferences, and special events from planning through execution.
• Prepare, edit, format, and proofread presentations, reports, and other business documents.
• Process expense reports, reconcile travel expenses, and assist with budget tracking and financial reporting.
• Serve as primary point of contact for meeting participants, vendors, and internal stakeholders.
• Support event planning, including receptions, dinners, and executive meetings.
• Maintain organized records, project documentation, and meeting files.
• Assist on special projects and provide administrative support to team members as needed.

Required profile

• 5+ years of experience as an Executive Assistant or senior administrative professional supporting executives.
• Strong organizational and project‑coordination abilities with a capacity to manage multiple priorities.
• Excellent written and verbal communication skills and a high level of discretion with confidential information.
• Professional, resourceful, and able to work both independently and collaboratively in a fast‑paced environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Hybrid work schedule (3 days in the office).
• Standard business hours with occasional flexibility for major meetings.
• Paid overtime and an annual performance bonus.
• Comprehensive employer‑paid benefits.
• Opportunities for occasional international travel to support meetings and conferences.