Executive Assistant

About the role

Cult Gaia is seeking a proactive Executive Assistant to support a senior leader. The role demands high organization, discretion, and the ability to thrive in a fast‑paced, high‑growth environment.

Key responsibilities

• Manage the executive’s calendar, coordinate meetings, events, and track follow‑up items.
• Plan domestic and international travel itineraries, process expenses, and maintain related documentation.
• Draft, review, and organize email communications; maintain task and priority lists.
• Handle confidential business and personal matters with utmost discretion.
• Act as liaison between the executive and cross‑functional teams to ensure smooth communication.
• Keep the executive informed of upcoming commitments, deadlines, and responsibilities.
• Project‑manage team meetings: build agendas, capture notes, track deliverables.
• Conduct competitive research and prepare executive‑ready documents, presentations, and briefs.
• Manage internal and external orders, returns, and gifting requests.
• Assist with personal and business errands as needed and support office‑management initiatives.

Required profile

• Bachelor’s degree preferred.
• 3–5 years of experience providing executive‑level administrative support.
• Exceptional organizational skills and strong attention to detail.
• High level of discretion, professionalism, and sound judgment.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication with strong proofreading abilities.
• Self‑motivated, proactive, and able to anticipate needs.

Required skills

• Microsoft Office suite.
• Experience with NetSuite (preferred).
• Experience with Shopify (preferred).