Executive Assistant

About the role

Levi Strauss & Co. is seeking a sharp, detail‑oriented Executive Assistant to support two senior leaders in the US/Canada Commercial organization. You will act as a trusted partner, handling complex calendars, travel, expenses, and cross‑functional coordination while representing the executives with professionalism and discretion.

Key responsibilities

• Provide executive assistance to the VP, US/Canada Merchandise Planning & Inventory Management and the VP, US/Canada Merchandising & Licensing.
• Manage demanding Outlook calendar requests, schedule meetings, and ensure executives remain accessible.
• Coordinate domestic and international travel, including booking and expense reporting via Concur.
• Prepare and reconcile purchase orders, invoices, and expense reports.
• Take meeting notes, track follow‑ups, and send reminders.
• Organise internal events, conferences, off‑sites, and operational reviews, handling room and catering logistics.
• Maintain strict confidentiality and information‑security standards.
• Liaise with senior leaders and cross‑functional teams to improve communication and relationships.

Required profile

• Minimum 5 years of high‑level, complex executive administration experience supporting senior executives (VP level or above).
• Experience arranging international and domestic travel and using a travel‑management tool such as Concur.
• High degree of integrity when handling confidential information.
• Ability to work with individuals at all organizational levels and be on‑call beyond standard business hours.
• Advanced proficiency with the Microsoft Office Suite and other digital collaboration tools.
• Experience refining presentations using Google Slides or PowerPoint.
• Hybrid work schedule based in San Francisco, CA headquarters.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Slides
• Concur travel‑management tool