Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and operational support to the Global Transformation Officer and the Global Head of Transformation Enablement. Working in a fast‑paced, global environment, you will act as a trusted partner, coordinating schedules, communications, meetings and events to ensure smooth execution of day‑to‑day activities and transformation initiatives.

Key responsibilities

• Manage complex, constantly changing calendars for two senior leaders, resolve conflicts and prioritize meetings.
• Coordinate travel, expense processing and correspondence on behalf of the executives.
• Prepare meeting agendas, organize materials, capture action items and follow up on deliverables.
• Draft, edit and proofread emails, presentations and other communications.
• Liaise with internal and external stakeholders across regions and functions.
• Support transformation‑related activities, including planning sessions, status updates and documentation.
• Maintain organized records, shared files and general office administration.
• Identify and implement process improvements to increase administrative efficiency.
• Assist with logistics for leadership meetings, offsites, workshops and special events.

Required profile

• Proven experience supporting senior executives in a global or matrixed organization.
• Exceptional organizational, time‑management and prioritization abilities.
• High level of professionalism, discretion and confidentiality.
• Ability to work independently and manage multiple priorities with minimal supervision.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel