Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to our senior managers. This onsite position requires excellent communication, strong organizational abilities, and the capacity to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Provide professional telephone coverage, triaging calls and handling urgent matters with sound judgment.
• Arrange large‑group meetings, coordinate participant availability, reserve rooms, secure special facilities, and distribute meeting materials.
• Maintain executive calendars, schedule and reschedule meetings and conference calls, and resolve conflicts.
• Organize business travel, book transportation and accommodations, align itineraries with meeting schedules, and process expense reimbursements.
• Communicate effectively with executives, clients, and their assistants, acting as a liaison.
• Maintain filing systems, correspondence, and personal files for managers.
• Navigate internal resources, liaise with various departments to gather information and obtain services.
• Open, sort, and prioritize managers' mail, arrange messenger and overnight package services.
• Provide backup support during colleagues' absences, ensuring continuity of phone coverage and office operations.
• Handle miscellaneous administrative tasks such as copying, supply management, and keeping work areas orderly.

Required profile

• Bachelor’s degree.
• Demonstrated ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills.
• Professional demeanor and discretion when handling confidential information.

Required skills

• Proficiency in managing executive calendars and scheduling tools.
• Experience arranging large‑group meetings and coordinating facilities.
• Ability to handle business travel logistics and expense reporting.
• Competence in maintaining filing systems and handling confidential documents.