Executive Assistant

About the role

Probook, an AI operating system for home‑services businesses, is looking for an Executive Assistant to serve as the right‑hand to its three founders. Based in New York City, this full‑time, on‑site role supports fast‑moving, VC‑backed leadership and ensures the executives can focus on scaling the company.

Key responsibilities

• Own and protect the founders’ calendars, filtering requests, preparing meeting materials 24 hours in advance and pre‑empting conflicts.
• Manage all executive inboxes: triage, draft, route and follow‑up on communications with same‑day response for priority items.
• Coordinate end‑to‑end travel logistics, handling flights, hotels, ground transport and contingency plans.
• Synchronise cross‑executive commitments, overseeing board meetings, all‑hands, investor events and information flow between the three founders.
• Maintain office operations, vendor relationships, recurring workflows, team events, off‑sites and executive onboarding logistics.

Required profile

• 2‑5 years of experience supporting multiple senior executives, preferably in a startup environment.
• Demonstrated ability to keep all tasks on track with zero slip‑throughs.
• Proactive mindset, anticipating needs before they are voiced.
• Exceptional written communication and discretion with confidential information.
• Comfortable thriving in a fast‑paced, high‑standard environment.

Required skills

• Advanced calendar management.
• Professional email handling and drafting.
• Comprehensive travel planning and issue resolution.
• Coordination of board, all‑hands and investor events.
• Office systems and vendor management.