Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the CEO of PCCA, ensuring seamless communication with senior management and efficient coordination across the organization and its affiliates.

Key responsibilities

• Manage the CEO’s Outlook calendar, schedule appointments, meetings, conferences, and travel arrangements (domestic and international).
• Handle incoming calls, respond to inquiries, and act as a liaison with vendors, internal departments, and the public.
• Prepare, review, and distribute meeting materials, correspondence, and presentations.
• Track and reconcile expense reports, and maintain confidential company and employee information.
• Coordinate small to large meetings and events, including taking minutes and following up on action items.
• Research and compile data for period‑end and management reports.
• Provide backup support for other managers or administrative staff as needed.
• Assist with special projects and ad‑hoc tasks.

Required profile

• High school diploma or equivalent.
• At least three years of administrative experience supporting executive‑level managers.
• Detail‑oriented, process‑driven, and able to work collaboratively.
• Excellent verbal and written communication, customer service, and problem‑solving skills.

Required skills

• Advanced proficiency in Microsoft Word, PowerPoint, and Outlook.
• Intermediate skills in Microsoft Excel and SharePoint.