Executive Assistant

About the role

Brightline is redefining pediatric behavioral health care and needs a high‑visibility executive assistant to support multiple C‑suite leaders. This fast‑paced, high‑trust position will keep senior leaders focused on strategic priorities while handling complex calendars, travel, and confidential matters.

Key responsibilities

• Manage complex, dynamic calendars for multiple C‑suite executives, proactively resolving conflicts and anticipating scheduling needs.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation and detailed itineraries.
• Prepare briefing materials, agendas, background documents and talking points for executive meetings.
• Handle correspondence, draft communications and respond to inquiries on behalf of executives with discretion.
• Process expense reports, manage reimbursements and maintain organized filing systems for executive‑level documents.
• Organize leadership team meetings, off‑sites, board preparations and company‑wide events, overseeing venue selection, catering, technology setup and material distribution.
• Serve as a primary point of contact across Brightline’s functions, supporting onboarding of senior leaders and managing relationships with external stakeholders and vendors.
• Identify and implement process improvements to increase efficiency of executive operations.

Required profile

• 5+ years of experience as an executive assistant, preferably supporting C‑suite leaders in a fast‑paced, growth‑stage environment.
• Demonstrated ability to manage competing priorities with precision, confidentiality and sound judgment.
• Strong organizational skills and proactive mindset, able to anticipate needs and act independently.
• Excellent written and verbal communication skills.

Required skills