Executive Assistant

About the role

Beast Industries is seeking an Executive Assistant to support the Chief Product Technology Officer (CPTO) and ensure the San Mateo office runs smoothly. This high‑visibility position combines executive support with day‑to‑day office management, providing a dynamic environment where no two days are alike.

Key responsibilities

• Manage the CPTO’s complex calendar, meeting cadence, and scheduling priorities.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare meeting agendas, presentation materials, and track follow‑up action items.
• Prioritize communications and act as a trusted point of contact on behalf of the CPTO.
• Oversee daily operations of the San Mateo office, including vendor management, supplies, facilities requests, and workplace services.
• Coordinate onsite meetings, executive visits, team events, and office logistics.
• Partner with IT, Facilities, People Operations, and Finance to support onboarding, equipment, workspace planning, and employee experience initiatives.
• Identify opportunities to improve office operations and implement efficient processes.
• Support special projects and operational initiatives for the Product & Technology organization.

Required profile

• 4‑6 years of experience supporting senior executives, preferably in a fast‑paced technology environment.
• Strong organizational skills, sound judgment, and the ability to anticipate needs.
• Professional handling of confidential information with discretion.
• Proactive problem‑solver who thrives in a dynamic, ever‑changing setting.

Required skills

What we offer

• Opportunity to work directly with senior leadership in a high‑growth media and technology company.
• Collaborative and innovative workplace culture.
• Competitive compensation and benefits package.