Executive Assistant

About the role

Our client, a leading financial services firm in Manhattan, is seeking a proactive Executive Assistant to support senior leadership. The role combines high‑level administrative duties with interaction across internal teams and external stakeholders in a fast‑paced, client‑facing environment.

Key responsibilities

• Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones.
• Coordinate internal and external meetings, handling logistics, agendas, and preparation of materials.
• Arrange detailed domestic and international travel, managing itineraries, accommodations, and ground transportation.
• Prepare and reconcile expense reports accurately and timely.
• Serve as gatekeeper and liaison between executives, internal teams, and external stakeholders.
• Draft correspondence, presentations, and other administrative documents.
• Assist with investor meetings, board materials, and high‑level presentations as needed.
• Manage ad‑hoc projects to ensure seamless day‑to‑day operations.

Required profile

• 5–10+ years of executive‑assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred).
• Strong experience managing complex calendars, travel logistics, and expenses.
• High level of professionalism with exceptional communication skills.
• Proven ability to prioritize and multitask in a high‑pressure environment.
• Strong attention to detail and ability to handle confidential information with discretion.

Required skills

• Advanced proficiency in Microsoft Office Suite.

What we offer

• Hybrid work schedule: four days onsite in Manhattan and one day remote.
• Competitive base salary up to $150,000 plus bonus.