Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support senior leadership at a global financial institution. This contract position offers a hybrid work model with at least four days on‑site each week, allowing you to contribute to a fast‑moving environment while maintaining flexibility.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate on‑site client sessions, including room bookings and catering.
• Arrange domestic and international travel, handle visa assistance, currency exchange, and ground transportation logistics.
• Process expense reports via Concur and vendor payments through the Smaart system, ensuring timely approvals and settlements.
• Provide telephone coverage, screen calls, and take detailed messages with professional judgment.
• Maintain confidentiality of sensitive information and support onboarding/off‑boarding processes.
• Back‑up other administrative team members during absences and lead special projects as assigned.

Required profile

• Prior executive‑level administrative experience, preferably in financial services.
• College degree and strong written, verbal, and interpersonal communication skills.
• Highly detail‑oriented, service‑focused, and able to work independently or collaboratively.
• Ability to manage multiple priorities, take initiative, and adapt to evolving business needs.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Concur for expense management.
• Familiarity with Smaart vendor payment system.

What we offer

• Contract role with competitive compensation.
• Hybrid work arrangement with significant on‑site interaction.
• Opportunity to work within a global financial institution and develop specialized administrative expertise.