Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the President & CEO and collaborates with other executive assistants on the 12th floor. Working closely with the President & CEO’s own EA, this role handles expense reporting, travel coordination, phone coverage, scheduling, and a variety of operational tasks while maintaining professionalism and confidentiality.

Key responsibilities

• Represent executives and the organization positively at all times.
• Prepare and submit monthly expense reports.
• Arrange travel logistics for executives and guests.
• Answer and screen telephone calls and visitors with a high‑level, professional touch.
• Share social media content to amplify organizational reach.
• Manage special projects and additional administrative functions as assigned.

Required profile

• Highly organized with proven ability to meet deadlines and budgets.
• Strong team player who collaborates well with others.
• Excellent verbal and written communication skills.
• Positive, professional demeanor with strong interpersonal abilities.
• Ability to prioritize multiple tasks while maintaining attention to detail.
• Bachelor’s degree and 1‑2 years of fast‑paced administrative experience.
• Entrepreneurial spirit and strong work ethic, preferring in‑person collaboration.
• Flexibility to work evenings, weekends, and holidays as needed.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint.
• Familiarity with ticketing software, especially Universe (a plus).

What we offer

• Competitive hourly rate of $35‑$40.
• Dynamic, high‑energy office environment.
• Opportunities for professional growth and involvement in special projects.