Executive Assistant

About the role

Sotheby's is seeking a highly motivated Executive Assistant to provide comprehensive administrative support to senior executives. The role involves managing complex schedules, coordinating meetings, and acting as a key liaison across global teams and high‑profile clients.

Key responsibilities

• Serve as liaison with staff at all levels, senior executives, high‑profile clients, and external stakeholders.
• Coordinate meetings: plan agendas, arrange speakers, organize materials, track attendance, and follow up on actions.
• Assist with projects, initiatives, and roll‑outs, including research, data analysis, and presentation preparation.
• Handle incoming calls and enquiries, resolving issues or escalating to executives as needed.
• Prepare executives for meetings, pitches, sales, and client interactions with necessary reports and materials.
• Draft emails, type correspondence, prepare reports and presentations, and proofread documents.
• Own busy diaries, schedule meetings, events, and travel, and proactively resolve conflicts.
• Monitor industry news, art fairs, internal updates, and sales results to keep executives informed.
• Book travel, manage documentation, and coordinate with international offices.
• Process expenses, manage invoices, set up vendors, and ensure timely payments.
• Partner with other Executive Assistants to provide coverage when required.

Required profile

• Bachelor’s degree required.
• Previous experience in an Executive Assistant role or a similar position.
• Strong interest in the art and luxury market.

Required skills