Executive Assistant

About the role

Playfly Sports is seeking an Executive Assistant to support its CEO and C‑Suite team in New York City. The role combines high‑level administrative duties with strategic coordination, ensuring the leadership team can focus on core business priorities.

Key responsibilities

• Organise pre‑meeting materials, take notes during meetings and circulate action‑item summaries.
• Manage calendars, schedule internal and external meetings, and handle logistical details such as technical support and refreshments.
• Prepare and format communications, presentations and briefing documents for senior leadership.
• Plan and book travel itineraries, optimise transportation and accommodation arrangements.
• Process and submit expense reports promptly.
• Filter meeting requests, prioritise schedule changes and maintain confidentiality.
• Monitor deadlines, follow‑up on tasks and support cross‑functional projects.

Required profile

• Bachelor’s degree preferred or equivalent professional experience.
• Minimum 2 years of executive administration experience supporting senior leaders.
• Excellent written and verbal communication skills in English; additional languages a plus.
• High level of discretion, professionalism and ability to work independently.
• Strong organisational, analytical and problem‑solving abilities.

Required skills

• Proficiency in Microsoft Office suite (PowerPoint, Excel, Outlook, Word).
• Experience using Slack for team collaboration.
• Working knowledge of AI support tools such as Microsoft Co‑Pilot and ChatGPT.