Executive Assistant

About the role

Talkiatry is seeking a highly organized, proactive Executive Assistant to support multiple senior leaders in New York City. This hybrid position (at least three days on‑site) will act as a trusted partner, helping executives operate efficiently in a fast‑paced mental‑health practice.

Key responsibilities

• Manage complex calendars, align priorities, and anticipate executive needs.
• Prepare agendas, materials, and follow‑ups for internal and external meetings.
• Serve as liaison between executives and internal/external stakeholders, ensuring clear communication.
• Coordinate travel, logistics, and on‑site events, including board meetings and off‑sites.
• Draft, edit, and manage high‑quality communications and presentations.
• Partner with IT, People Ops, and other teams for onboarding, events, and key initiatives.
• Build systems to track priorities, deliverables, and information flow.
• Identify and implement process improvements; lead or support cross‑functional projects.

Required profile

• 5+ years supporting multiple senior executives in fast‑paced environments (startup, healthcare, or technology preferred).
• Exceptional judgment, discretion, and ability to anticipate needs.
• Strong organizational skills and ability to manage competing priorities.

Required skills