Executive Assistant – International Family Office (NYC)

About the role

A private international family office in New York City seeks a thoughtful, highly organized Executive Assistant to support daily operations, scheduling, coordination, and select personal/family matters. This high‑trust position requires discretion, proactivity, and the ability to work independently in a small, entrepreneurial environment.

Key responsibilities

• Manage calendars, meetings, travel arrangements, expenses, and day‑to‑day logistics.
• Coordinate with advisors, vendors, service providers, and counterparties.
• Track follow‑ups, reminders, deadlines, and open items.
• Organize documents, files, presentations, and internal workflows.
• Support office administration and light office management.
• Assist with personal and family‑related scheduling, logistics, and coordination as needed.
• Handle confidential information with discretion and professionalism.

Required profile

• Prior experience as an Executive Assistant, Personal Assistant, Office Manager, Office Coordinator, or similar role.
• Excellent organizational skills, attention to detail, and strong follow‑through.
• Strong written and verbal communication abilities.
• Good judgment, discretion, and reliability.
• Comfortable handling both professional and occasional personal/family tasks.
• Experience in finance, investment management, family office, legal, or professional services is a plus.
• Ability to work across time zones and with international contacts is a plus.

Required skills

• PowerPoint (presentation creation)