Executive Assistant – Indianapolis

About the role

We are seeking an Executive Assistant to provide high‑level administrative support to multiple senior leaders within Rolls‑Royce’s Defense business at our Indianapolis campus. The role is onsite and involves managing day‑to‑day office operations, coordinating meetings and travel, and ensuring smooth communication across teams.

Key responsibilities

• Provide senior‑level clerical and administrative assistance to up to five senior leaders.
• Manage calendars, schedule appointments, and arrange domestic and international travel.
• Prepare and edit correspondence, reports, presentations, and other documents using Microsoft Office tools.
• Maintain filing systems, handle incoming mail, and direct inquiries appropriately.
• Compile data, assist with the annual department budget, and generate routine reports.
• Process and track expense reports, ensuring compliance with company policies.
• Take dictation, transcribe notes, and distribute meeting minutes.

Required profile

• Proven experience in an executive or senior administrative support role, preferably in a large corporate environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication, with meticulous attention to grammar and formatting.
• Professional demeanor when interacting with employees, visitors, and external partners.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Database management

What we offer

• Opportunity to work with a globally recognized aerospace and defense leader.
• Collaborative environment that supports professional growth.
• Competitive benefits package.