Executive Assistant II (Professional Products Division)

About the role

The Executive Assistant II provides high‑level administrative support to the General Manager and two Vice Presidents within L’Oréal Professional Products Division. This fast‑paced, team‑oriented position requires strong organizational abilities, discretion, and the capacity to manage multiple priorities in a dynamic environment.

Key responsibilities

• Manage complex short‑term and long‑term calendars, coordinating with internal teams, divisions, and corporate offices.
• Compile reports, agendas, and meeting materials for key leadership sessions.
• Handle requests to and from corporate, divisions, brands, and the Paris office, ensuring timely follow‑up.
• Book and coordinate travel arrangements and prepare expense reports in line with corporate policies.
• Coordinate visits from L’Oréal global headquarters executives and subsidiaries.
• Draft and edit internal communications, major announcements, and external correspondence.
• Create and manage purchase orders, vendor relationships, and related system processes.
• Organize meeting logistics, including catering, IT setup, and other administrative support.
• Plan and execute small events, team celebrations, and office activities.
• Provide general administrative support for the office, including floor‑space management, maintenance, and supplies.
• Assist with additional projects assigned by the General Manager.

Required profile

• Minimum 5 years of prior administrative experience in a corporate setting.
• Seeking a long‑term administrative assistant position.
• Bachelor’s degree strongly preferred.
• High degree of professionalism and ability to handle confidential information.
• Excellent organizational, interpersonal, written, and oral communication skills.
• Positive, resourceful, reliable, and resilient attitude.

Required skills