Executive Assistant II

About the role

Playlist is seeking an Executive Assistant II to provide high‑level administrative support to senior leadership. The role focuses on efficient calendar management, communication preparation, and seamless coordination of travel, meetings, and projects to enable executives to concentrate on strategic priorities.

Key responsibilities

• Manage executive calendars, resolve conflicts, and gatekeep time to ensure appropriate representation.
• Proofread documents, build decks, draft communications, speeches, and generate discussion topics.
• Prepare agendas, presentations, project reports, and track follow‑ups on high‑priority emails.
• Attend and record staff and management meetings, capture action items, and distribute recordings and documents.
• Facilitate meetings, including agenda creation, deck building, time management, and Q&A sessions.
• Arrange travel itineraries, considering preferences, budgets, and trip priorities.
• Process expense reports, invoices, and purchase orders while ensuring compliance with company policies.
• Support budgeting processes and coordinate with Finance.
• Plan team meetings, internal events, and off‑site logistics within budget constraints.
• Assist recruiting efforts by scheduling interviews and coordinating onboarding.
• Build relationships with other Executive Assistants, attend EA team meetings, and provide backup support.

Required profile

• High School Diploma or equivalent; Bachelor’s degree preferred.
• Proven ability to handle sensitive and confidential information with tact and professionalism.
• Excellent verbal and written communication skills.
• Strong time‑management and prioritization abilities.
• Demonstrated capacity to work independently and build positive professional relationships.

Required skills