Executive Assistant II – Chief Marketing Office & Luxe Human Resources

About the role

This position provides high‑level administrative support to the Luxe Chief Marketing Officer and the Senior Vice President of Human Resources. Working closely with senior leaders, external vendors, and international top management, the Assistant ensures seamless daily operations across the Luxury Products Division.

Key responsibilities

• Manage complex internal and external calendars, schedule meetings, and coordinate travel itineraries worldwide.
• Prepare presentation materials, agendas, minutes, and executive correspondence.
• Organize events, large‑scale meetings, and logistics including venue booking, catering, and A/V setup.
• Handle budget oversight, purchase order creation, and expense report processing.
• Maintain central filing systems, order supplies, and manage office space.
• Communicate directives from supervisors to executive teams and ensure follow‑through.

Required profile

• Demonstrated ability to anticipate broader implications of issues and generate innovative solutions.
• Capacity to make executive‑level decisions and solve problems across internal and external stakeholders.
• Strong organizational skills with a focus on confidentiality and accuracy.

Required skills

• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.

What we offer

• Opportunity to work with senior leaders in a global luxury beauty brand.
• Exposure to cross‑functional teams across marketing and human resources.
• Dynamic New York office environment.