Executive Assistant – Global Art Business

About the role

Sotheby's is seeking a highly motivated Executive Assistant to support senior executives in its New York headquarters. The role offers the opportunity to work in a dynamic art‑focused environment, providing comprehensive administrative and business support across global teams.

Key responsibilities

• Act as liaison with staff at all levels, senior executives, high‑profile clients, and external stakeholders.
• Coordinate meetings: plan agendas, arrange speakers, organize materials, track attendance and follow up on actions.
• Assist with diverse projects, conduct research, gather and analyse data, and present findings.
• Handle incoming calls and enquiries, resolve issues or escalate to executives as needed.
• Prepare executives for meetings, pitches, sales and client interactions with relevant materials and reports.
• Draft emails, type correspondence, prepare reports and presentations, and proofread documents.
• Own busy diaries, schedule meetings, events and travel, anticipate conflicts and provide proactive reminders.
• Monitor art‑related news, fairs, internal updates and sales results to keep executives informed.
• Book travel, manage documentation, and coordinate with international offices.
• Process expenses, ensure timely payment, manage invoices, set up vendors and monitor payments.
• Partner with other Executive Assistants to provide coverage when required.

Required profile

• Bachelor’s degree required.
• Previous experience in an Executive Assistant role or a similar position.
• Strong interest and awareness of the art market and related industries.

Required skills