Executive Assistant (Fluent in Spanish)

About the role

We are seeking a highly organized Executive Assistant who is fluent in both English and Spanish to support the Founding Partner of a fast‑paced plaintiff personal injury law firm located in the Financial District. This role is ideal for a professional who thrives in a busy legal environment and can manage multiple priorities while serving as a key point of contact for clients, staff, courts, and vendors.

Key responsibilities

• Manage the Founding Partner’s calendar, including meetings, court appearances, appointments, and travel arrangements.
• Oversee the firm’s office calendar to coordinate deadlines, meetings, and events efficiently.
• Communicate professionally with clients, attorneys, staff, courts, and vendors in both English and Spanish.
• Prepare correspondence, meeting materials, and other administrative documents as needed.
• Screen and manage incoming calls, emails, and other communications, ensuring timely follow‑up.
• Coordinate meetings, track action items, and assist with follow‑up to keep matters moving efficiently.
• Maintain strict confidentiality while providing high‑level administrative support to firm leadership.

Required profile

• Minimum of 2 years of experience as an Executive Assistant or in a comparable support role.
• Fluency in English and Spanish with strong written and verbal communication skills.
• Prior experience in plaintiff personal injury law is strongly preferred.
• Excellent organizational, time‑management, and multitasking abilities.
• Strong attention to detail, professionalism, discretion, and sound judgment.
• Comfortable working in a fast‑paced, high‑volume legal environment.

Required skills

• Bilingual communication (English/Spanish).

What we offer

• Health, dental, and vision insurance.
• 401(k) retirement plan.
• Paid time off.
• Short‑ and long‑term disability coverage.