Executive Assistant, Finance & Operations

About the role

Join Van Cleef and Arpels as an Executive Assistant supporting the Vice Presidents of Finance & Operations. Based in New York, you will provide high‑level administrative support to senior leaders, ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate large‑scale events for the Finance and Operations leadership team.
• Book international and domestic travel, arrange accommodations and car services, and process related expense reports in line with company policy.
• Track departmental budgets, invoices, and expenses, ensuring accuracy and cost‑effectiveness.
• Organise departmental meetings, lunches, celebrations, and create agendas and minutes.
• Maintain strong relationships with other Executive Assistants, senior executives, and global colleagues.
• Support sustainability initiatives, including volunteer day planning.
• Assist with onboarding new team members and execute special projects with minimal guidance.
• Develop high‑level PowerPoint presentations, Excel spreadsheets, and Word documents as needed.

Required profile

• Bachelor’s degree.
• Minimum five years of experience, preferably supporting luxury retail executives.
• Experience in events planning and project management is preferred.
• Excellent verbal, written, and interpersonal communication skills.
• High level of confidentiality, discretion, professional maturity, emotional intelligence, and social etiquette.

Required skills

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of SAP (a plus).

What we offer

• Career development within a prestigious Maison.
• Immersive training on company history, know‑how, and creations.