Executive Assistant, Finance

About the role

We are seeking a proactive Executive Assistant to support the Chief Financial Officer and the finance leadership team. The role combines high‑level administrative support with project‑management responsibilities, ensuring smooth daily operations and continuous improvement of office processes.

Key responsibilities

• Provide administrative services to the CFO and his direct reports, including schedule management, correspondence, travel arrangements, and expense reporting.
• Coordinate special projects, assignments, and company events in partnership with senior leadership.
• Maintain office operations such as phone, email, purchase requests, presentations, and supply ordering.
• Organize meetings, conference calls, and event logistics, preparing materials and presentations as needed.
• Prepare and process routine forms, requisitions, purchase orders, and confidential documents following standard procedures.
• Manage filing systems, ensure accurate record‑keeping, and handle highly confidential information with discretion.
• Support office moves and workspace re‑configurations for the finance department.

Required profile

• High school diploma or GED.
• Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment.
• Strong personal and professional integrity with the ability to handle confidential information.
• Self‑directed, takes ownership of tasks, and can work without close supervision.
• Excellent written and oral communication skills with senior management.
• Ability to work collaboratively and adapt to changing priorities.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Zoom
• Microsoft Teams
• SharePoint
• Adobe PDF