Executive Assistant (C-level & Investor Relations)

About the role

We are a global media company located in Midtown Manhattan seeking a full‑time Executive Assistant to support a C‑level executive and the Head of Investor Relations. The position offers a hybrid work schedule, competitive base salary, paid overtime and comprehensive benefits.

Key responsibilities

• Provide high‑level administrative support to one C‑level executive and the Head of Investor Relations.
• Strategically coordinate complex calendars, prioritize competing demands and make informed time‑management decisions.
• Handle confidential information with utmost discretion and manage sensitive communications.
• Research, prioritize, and follow up on incoming issues, determining appropriate actions or referrals.
• Organize, synthesize, and prioritize large volumes of information for executive review.
• Coordinate logistics for high‑level internal and external meetings, including international and domestic travel arrangements.
• Draft correspondence, answer calls and emails, and maintain electronic and paper filing systems.
• Assist with ad‑hoc projects and occasional household/family management duties.

Required profile

• 5‑10+ years of high‑level executive administrative experience at a recognizable company.
• Bachelor’s degree required or strongly preferred.
• Solid, continuous employment history (no frequent job changes).
• Polished, professional demeanor with strong emotional intelligence.
• Proactive, detail‑oriented, highly organized and able to work independently.

Required skills

What we offer

• Base salary $90,000‑$120,000 per year, dependent on experience.
• Paid overtime (approximately 8‑10 hours per month).
• Comprehensive benefits package.
• Hybrid schedule: 4 days onsite, 1 day remote with occasional Friday rotation.
• Standard office hours (8:30 am‑5:30 pm or 9:00 am‑5:00 pm) with lunch break.