Executive Assistant, Business Affairs

About the role

The Executive Assistant, Business Affairs provides high‑level administrative and operational support to senior members of Paramount Television Studios' Business Affairs team. This role ensures smooth coordination across a bi‑coastal team, handling schedules, communications, and legal documentation with professionalism.

Key responsibilities

• Manage calendars, prioritize meetings, and coordinate communications with internal departments and external partners.
• Screen calls and emails, draft and manage correspondences, memos, and meeting agendas.
• Schedule internal and external meetings, including with agents and legal teams.
• Support strategic priorities, monitor incoming requests, and ensure timely follow‑ups.
• Anticipate executive needs, resolve scheduling conflicts, and remove operational bottlenecks.
• Update internal deal trackers, manage key project documents, and prepare/review deal documents for signatures.
• Research and prepare materials, charts, and letters for specific projects.
• Maintain organized digital filing systems for contracts and sensitive materials.
• Prepare and track expense reports, coordinate IT setup, and handle logistics for meetings and events.
• Assist with department initiatives and cross‑functional projects.

Required profile

• 3+ years of administrative experience supporting senior executives, preferably in the entertainment industry.
• Strong organizational, time‑management, and communication skills.
• High level of discretion, confidentiality, and ability to multitask in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office Suite.
• Familiarity with DocuSign and contract‑management tools.
• Experience managing databases and electronic filing systems.