Executive Assistant – Ads Marketing

About the role

Ads Marketing, part of Amazon Ads, is seeking an Executive Assistant to support multiple senior leaders in New York City. The role is office‑based, five days a week, and requires a proactive, detail‑oriented professional who can manage complex schedules and drive key initiatives.

Key responsibilities

• Manage complex executive calendars, coordinating internal and external meetings.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Organize event logistics such as catering, accommodations, AV setup, and presentation materials for global meetings and off‑sites.
• Plan office space needs and facilitate moves.
• Partner with Finance, HR, Recruiting, and other Executive Assistants across Amazon Ads.
• Attend team meetings, track deliverables, and follow up on action items.
• Identify creative solutions to internal and external challenges.

Required profile

• Self‑motivated, resourceful, and tech‑savvy problem solver.
• Strong attention to detail and organizational abilities.
• Ability to meet tight deadlines while juggling multiple critical requests.
• Capable of working independently with minimal guidance and reacting with urgency when needed.
• High integrity and discretion handling confidential information.
• Professional demeanor when interacting with senior executives.

Required skills