Executive Assistant – Academic Organization (Hartford, CT)

About the role

We are seeking an Executive Assistant to support a mission‑oriented academic organization in Hartford, CT. The role involves coordinating faculty activities, managing complex calendars, and assisting with governance initiatives across the institution.

Key responsibilities

• Manage calendars, inboxes, and daily priorities for senior leadership.
• Coordinate leadership meetings, prepare agendas, materials, take minutes, and follow‑up communications.
• Maintain faculty and affiliated contracts and support onboarding logistics.
• Compile workplans and reports for institutional reporting.
• Oversee academic calendars, events, and special projects.
• Arrange domestic travel and process expense reconciliation requests.
• Handle sensitive and confidential information with discretion.

Required profile

• 5+ years of administrative experience supporting senior leadership.
• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to meet deadlines independently.
• Professionalism and proven discretion with confidential matters.
• Familiarity with academic, nonprofit, or mission‑driven environments.

Required skills

What we offer

• Comprehensive health benefits.
• Generous paid time off and paid breaks.
• On‑site parking.
• Stable, collaborative workplace culture.