Executive Assistant – $120k-$125k

About the role

We are a leading global investment firm seeking an Executive Assistant to support our fast‑growing healthcare team. You will work closely with senior leadership, ensuring smooth day‑to‑day operations and high‑quality administrative support.

Key responsibilities

• Maintain and optimize complex executive calendars, scheduling meetings across time zones.
• Coordinate extensive domestic and international travel arrangements.
• Prepare and reconcile expense reports and financial documentation.
• Manage a high volume of correspondence, drafting and routing communications as needed.
• Facilitate internal relationship building and organize conferences or events.
• Compile status reports, track project milestones, and act as a gatekeeper for the department.
• Execute ad‑hoc projects and special initiatives with a focus on quality and timeliness.

Required profile

• 5+ years of experience providing executive‑level administrative support in a professional services environment.
• Strong organizational abilities with a proven track record of handling multiple priorities.
• Excellent written and verbal communication skills.
• Detail‑oriented, proactive, and capable of maintaining confidentiality.

Required skills

• Advanced calendar management and scheduling proficiency.
• Travel coordination and logistics expertise.
• Expense reporting and basic financial documentation handling.
• Effective correspondence management and report preparation.

What we offer

• Competitive base salary ranging from $120,000 to $125,000.
• Generous target bonus and comprehensive benefits package.
• 401(k) retirement plan and paid overtime.
• Dynamic company culture that values collaboration and professional growth.