Executive Administrative Assistant to CEO

About the role

This full‑time position supports the CEO of a well‑established nonprofit healthcare and human services organization in Staten Island. The role blends administrative, operational, and financial responsibilities to keep executive leadership running smoothly.

Key responsibilities

• Manage the CEO’s calendar, schedule appointments, and arrange travel logistics.
• Coordinate leadership meetings, prepare agendas, and handle executive communications.
• Assist with budget tracking, invoice processing, and other financial documentation.
• Maintain organized contract and vendor files.
• Support daily administrative operations across multiple departments.
• Prepare presentations and internal communications.
• Monitor industry updates and provide summaries for leadership review.

Required profile

• Bachelor’s degree preferred, especially in Business Administration, Accounting, Finance, or related fields.
• 3–5 years of experience providing executive administrative support.
• Experience with budgeting, bookkeeping, invoicing, or contract management is a plus.
• Excellent organizational, multitasking, and communication abilities.
• Professional handling of confidential information.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Outlook (email and calendar management).

What we offer

• Competitive salary range of $70,000–$80,000 per year.
• Full‑time, Monday‑Friday schedule with onsite work in Staten Island.
• Opportunity to contribute to a mission‑driven nonprofit organization.