Executive Administrative Assistant – Remote

About the role

We are seeking a proactive Executive Administrative Assistant to support a director of a US‑based transportation company that operates ambulances, wheelchairs, livery services, and vehicle maintenance. The position is fully remote and follows the US Eastern Standard Time (New York) morning schedule.

Key responsibilities

• Prepare, edit, and manage documents, presentations, and spreadsheets using Microsoft Excel, PowerPoint, and Word.
• Communicate professionally in English, both in writing and verbally, with internal teams and external partners.
• Prioritize tasks, meet tight deadlines, and handle high‑pressure situations efficiently.
• Coordinate the director’s calendar, schedule meetings, and manage correspondence.
• Maintain accurate records and ensure attention to detail in all administrative processes.

Required profile

• Minimum of 5 years of administrative or executive support experience.
• Ability to manage multiple responsibilities simultaneously and work under pressure.
• Near‑fluent English reading, writing, and speaking skills.
• Strong punctuality, reliability, and a hardworking attitude.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word

What we offer

• Full‑time remote work with a consistent EST morning schedule.
• Opportunity to support senior leadership in a fast‑growing transportation organization.