Executive Administrative Assistant

About the role

The Executive Administrative Assistant provides high‑level administrative support to HealthCare Partners' Executive Leadership Team in Garden City. Reporting to the Chief Physician Officer, the role ensures smooth day‑to‑day operations for high‑impact projects while maintaining strict confidentiality.

Key responsibilities

• Serve as primary point of contact between the Executive Team and internal/external partners, handling calls, messages, and correspondence.
• Schedule, coordinate, and set up meetings, including room preparation, presentation materials, and refreshments.
• Take and transcribe meeting minutes accurately.
• Create documents, reports, analyses, memos, presentations, and spreadsheets with timeliness and precision.
• Arrange travel, accommodations, and related logistics for leadership.
• Maintain executive record‑keeping systems, ensuring confidential filing in line with company policies.
• Respond to routine information requests and manage special projects independently or within a team.
• Track communications, prioritize urgent matters, and uphold confidentiality at all times.
• Prepare payroll and expense reports on behalf of executives.

Required profile

• Professional demeanor with a strong sense of discretion and confidentiality.
• Proactive, resourceful, and able to work efficiently in a fast‑paced environment.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Required skills