Executive Administrative Assistant

About the role

The Executive Administrative Assistant supports the Vice Presidents of Sales and Success on the Amex Offers team, a digital advertising platform that connects merchants and American Express card members. The role ensures smooth day‑to‑day operations, manages complex scheduling, and handles a variety of administrative tasks across a global, fast‑paced environment.

Key responsibilities

• Organize and maintain complex calendars for senior leaders, coordinating meetings across multiple time zones.
• Schedule conference rooms, arrange technology support, and manage logistics for internal and external meetings.
• Prepare, review, and process expense reports in line with company travel & expense policy.
• Assist with timekeeping, payroll duties, and expense approvals.
• Provide coverage for other Executive/Administrative Assistants during absences.
• Maintain organization charts, team rosters, onboarding documentation, and distribution lists.

Required profile

• Proven experience handling a wide range of administrative tasks independently.
• Strong relationship‑building skills and the ability to navigate large organizations fluidly.
• High level of tact, influencing ability, and integrity when managing senior‑level calendars.
• Resourceful, detail‑oriented, and capable of working confidently in a fast‑moving environment.

Required skills

What we offer

• Opportunity to work within a leading global financial services brand.
• Exposure to strategic marketing partnerships and digital advertising initiatives.
• Collaborative team culture focused on leadership development.