Events Coordinator

About the role

The Madison Club is looking for an energetic Events Coordinator to manage the operational side of our member and guest events. You will ensure equipment, décor, and logistics are set up and taken down according to the Banquet Event Order, helping create memorable experiences.

Key responsibilities

• Administer set‑up and tear‑down of events per BEO specifications.
• Engage with team, members, and management to maintain high‑standard customer service.
• Perform preventive maintenance on all equipment and décor.
• Assist with prop fabrication and equipment assembly as directed.
• Report damaged equipment and prioritize repairs.
• Collect, relocate, and return equipment and supplies daily.
• Order or retrieve supplies under management direction.
• Maintain cleanliness and inventory control of work areas.
• Communicate concerns promptly to supervisors to avoid issues.
• Minimize safety hazards and perform additional duties as assigned.

Required profile

• High school diploma required; associate’s degree preferred.
• Prior hospitality or customer‑service experience beneficial.
• Valid driver’s license and reliable transportation.
• Ability to stand or sit for long periods and lift up to 50 lb.
• Flexible schedule including evenings, weekends, and holidays.
• Strong communication, interpersonal, and problem‑solving abilities.
• Positive attitude and professional demeanor.

Required skills

• General computer and office equipment operation.