Event Sales Coordinator

About the role

The Event Sales Coordinator drives external event rental revenue for Drexel University’s event spaces. Working 20 hours per week on average, the role manages the full sales cycle—from initial inquiry through contract execution and on‑site event support.

Key responsibilities

• Serve as the primary contact for all external event rental inquiries and leads.
• Develop pricing estimates, detailed quotes, and conduct site tours for prospective clients.
• Maintain accurate records of leads, inquiries, and sales activity in the event management/CRM system.
• Prepare and manage rental contracts, collect insurance certificates, and ensure compliance requirements are met.
• Coordinate with campus partners, facilities, AV, and security to confirm space availability and operational needs.
• Provide on‑site support for events, including evenings and weekends as required.
• Identify new market opportunities, track booking trends, and compile regular revenue reports.

Required profile

• Minimum Bachelor’s degree or equivalent combination of education and experience.
• At least 1 year of experience in event sales, venue management, hospitality sales, or event coordination.
• Strong client service and relationship‑building abilities.
• Excellent written and verbal communication skills.

Required skills