Event Coordinator – LTRC

About the role

The Event Coordinator for the LTRC program will serve as the central hub for planning, coordinating, and executing multiple concurrent conferences, meetings, workshops, and special events. This position ensures seamless delivery from initial concept through on‑site execution while maintaining compliance with state policies.

Key responsibilities

• Act as the primary liaison between committee chairs and the Conference Manager, tracking deliverables, timelines, and communication.
• Develop and maintain Banquet Event Orders (BEOs), room layouts, and detailed logistical plans based on program requirements.
• Draft, review, negotiate, and finalize vendor contracts, ensuring all event details are documented and aligned with organizational objectives.
• Manage venue contracts, audiovisual setups, catering services, and operational timelines for conferences and special events.
• Monitor progress toward deadlines, clarify expectations, and escalate risks or delays as needed.
• Collaborate with internal staff, external partners, and government entities to align objectives and facilitate successful event outcomes.

Required profile

• Strong organizational and project‑management abilities.
• Excellent communication skills for cross‑functional collaboration.
• Experience coordinating large‑scale conferences or similar events.
• Ability to work under pressure and meet tight deadlines.

Required skills

What we offer

• Professional hourly position within a reputable public‑sector organization.
• Opportunities to work on high‑visibility events and develop vendor management expertise.